Grassroots Systems Ltd provides:
Software for Breed Societies and other organisations to manage their registry and membership data (This is Customer data). This software sits on the Society computer.
An Agency service for the management of registry and membership data on behalf of The Rare Breed Survival Trust (Combined Flock Book), British Alpaca Society, Blue Texel Sheep Society, Jacob Sheep Society and Bagot Goat Society (This is Agency data). This software sits on password protected computers in the Grassroots Systems Ltd offices.
An independent registry for the breeders of Valais Blacknose Sheep (This is Grassroots data). This software sits on password protected computers in the Grassroots Systems Ltd offices.
An interactive online registry system previously called PedeWeb and now called Grassroots Online. This is populated with a subset of the information held by each organisation.
Personal data held in the software may include: name, address, contact numbers, email address, parish holding number, ministry tag number of members and other people associated with this organisation.
Backup Data held in the Grassroots System software is backed up into encrypted password protected zipped files.
Data may be shared with Grassroots Systems Ltd for the following purposes:
To provide estimates for data manipulation projects
To provide software support and assistance
To carry out bulk manipulation of the data
To assist with the production of Flock, Herd or Stud Books
To assist with the production of Show or Sale catalogues
To carry out specialist analysis or reporting for the Breed Society
To provide offsite backup storage for the encrypted backup files
To provide agency management services as required by the Society
Data is stored securely.
Data will not be shared with any third party or used for any purpose other than those required by the Breed Society under the terms and conditions stipulated by the Breed Society.
All data will be permanently deleted on request.
On termination of contract, data will be deleted from the Grassroots computers within three months of termination.
PedeWeb / Grassroots Online - Breeds using the Grassroots on-line service upload a subset of their data. Each upload overwrites any previous data.
The only contact details visible in the Grassroots Online Registry will be for members who have given permission for their data to be included onto the site. No other personal data will be visible. The Grassroots Systems Ltd databases are held on a Grassroots Systems Ltd server at Rackspace and an Azure database.